VIP OPERATIONS MANAGER
If you’re energetic, super organised, and have a high attention to detail, this is your moment to learn just about everything involved in the operations of a major art fair.
India Art Fair is seeking an organized and efficient VIP Operations Manager to join our growing team. In this role, you would have the opportunity to work with the VIP department as well as in close communication with all other teams at the fair. You will lead the overall management of the distribution of VIP passes, manage the transport and logistics for our most important guests and artists, and oversee the actual entry gates for VIPs. Additionally you will assist in training and managing our large team of visitor assistants.
A minimum of 4 years of work experience, and background in running logistics for large-scale events and public programmes is preferred.
Key Responsibilities:
- Manage all distribution and technical backend support for digital passes
- Communicate across teams
- Manage VIP logistics and transportation schedules
- Manage the operations for the fair’s official Collectors’ Programme for our VIP guests
- Manage VIP gates, entry protocols and processes
- Assist with recruitment processes including training & scheduling of visitor assistant teams
Requirements:
- Strong experience in operations management and hands-on logistical support
- Familiarity with data management, tracking, and organisation
- Strong organisational skills to manage day-to-day operations
- Exceptional attention to detail
- Strong professional communication skills and ability to liaise across teams
- Proactive work ethic
- Confident and effective team player
- Ability to undertake flexible work hours, including late nights and weekends
To apply, send us CV and a 300-word cover email outlining why you would be a good fit for the role on careers@indiaartfair.in. Please clearly mention ‘Application for VIP Operations Manager – Your Name’ in the subject line of your email.
Location: New Delhi
Application Deadline: 30 November 2023
Start Date: Immediate Start
End Date: 15 February 2024
JUNIOR RECRUITMENT & OPERATIONS MANAGER
India Art Fair is on the lookout for a highly organised and efficient Junior Recruitment & Operations Manager to join our growing team. In this role, you will assist with the execution of the fair’s recruitment process. You will execute the strategy for human resources across teams, as well as the orientation, training and management of all fair interns, volunteers, and visitor assistants. Additionally, you will be responsible for assisting with the operations for the fair’s public and VIP entry gates.
A minimum of 2 years of work experience, with prior background in human resources or relationship management is required.
Key Responsibilities:
- Execute recruitment of all fair interns, running the recruitment process, assisting with the allocation of human resources to different departments within the fair team
- Execute the paperwork for all interns, including contracts and NDA’s
- Assist with the training and resource planning for interns, and managing interns on-site and at the gates
- Assist with operations for the Collectors’ Programme
- Manage on-site operations of public & VIP gates / parking stickers
- Lead any ancillary tasks as outlined by line manager
Requirements:
- Strong administrative and organisational skills to manage day-to-day operations
- Familiarity with recruitment processes, negotiation, and contract development
- Experience in project and relationship management
- Exceptional leadership and professional communication skills—both written and verbal
- People’s person and collaborative team player
- Self motivated with a strong attention to detail
- Ability to undertake flexible work hours, including late nights and weekends
To apply, send us CV and a 300-word cover email outlining why you would be a good fit for the role on careers@indiaartfair.in. Please clearly mention ‘Application for Junior Recruitment & Operations Manager – Your Name’ in the subject line of your email.
Location: New Delhi
Application Deadline: 30 November 2023
Start Date: Immediate Start
End Date: 15 February 2024
JUNIOR MANAGER, PARTNERSHIPS
We are looking for an organised and methodical individual to assist our Partnerships team engage with a wide range of partners covering a number of industries, including automobile, luxury, real estate, wealth management and more.
As the Junior Manager, Partnerships you will work closely with our partners, who are integral stakeholders to the Fair. You will provide dedicated support and help them anticipate, navigate and execute partnership goals. You will also collaborate internally across India Art Fair teams to ensure a coordinated approach while identifying opportunities to deepen and strengthen partner relationships. If you are interested in business development, in thinking creatively and have excellent communication skills, this is the ideal opportunity for you to learn everything about partnerships at a large-scale art fair!
A minimum of 3 years work experience in business development or partnerships and prior experience at large scale art or culture festivals is preferred.
Key responsibilities:
- Liaise with Partners to provide meaningful support in the lead up to and during fair days
- Develop, discuss, and execute agreements with partners in a fast-changing environment
- Administration of end to end process liaising with team members and external vendors as appropriate, including coordination with the operations team to oversee complex installation of partner spaces during fair set up
- Track and report on partnership processes including contract agreements, payments, and fulfillment of deliverables
- Support the Director of Partnerships on all tasks, including outreach, communication and scheduling meetings
Key Skills:
- Exceptional written and verbal communication skills
- Experience in developing business relationships and negotiation skills
- Highly organised and methodical with the ability to independently manage multiple tasks with shifting priorities and deadlines
- Can do attitude
- Excellent research and analytical skills
- Proficiency with MS Office, and ability to learn new software to prospect
- Prepared for evening and weekend work during the 2 months preceding the fair period
To apply, send us CV and a 300-word cover email outlining why you would be a good fit for the role on careers@indiaartfair.in. Please clearly mention ‘Application for Junior Manager, Partnerships – Your Name’ in the subject line of your email.
Requirements: Full-time; Starting immediately until 10 February 2024, including a 14-day probationary period
Location: New Delhi
Deadline: 24 November 2023
Exhibitor Relations Assistant
We are looking to hire dynamic and a energetic individual as Exhibitor Relations Assistant. You will work and interact with art galleries and institutions participating at the fair onsite. You should be a problem-solver, super organised and have excellent communication skills. This would be an ideal opportunity for you if you are a people person with some experience in a client servicing or event management related role. Additional background in visual arts will be preferred.
Key Responsibilities:
- Assisting the reporting head within the Exhibitor Relations department with all tasks.
- Keeping track of and troubleshooting queries from galleries/institutions related to their participation at India Art Fair 2024.
- Collating participation related exhibitor service forms as well as following-up on them.
- Onsite servicing and troubleshooting for participating galleries / institutions as part of the Exhibitor Relations team.
- Liaising amongst the exhibitors, the IAF production team and service vendors onsite.
- Ensuring smooth reporting & communication flow across departments and completion of other administrative tasks related to participating galleries and institutions.
Key Skills:
- Strong organisational and soft skills.
- Excellent communication skills – written, verbal, and listening along with the ability to communicate professionally.
- Creative thinking and problem solving.
- Capacity to work under pressure and adhere to demanding deadlines.
- Efficient team worker and collaborator.
- Good command over MS Office suite and Google workspace (G Suite).
- Knowledge of and a network within the Indian visual arts industry.
Requirements: Full time, 1 December 2023 – 10 February 2024.
Location: New Delhi
Application Deadline: 20 November 2023
Manager, Digital & Communications
We are looking to hire a highly dynamic and creative individual, with exceptional interpersonal and writing skills to join our team. You should be adept at ideating and executing digital marketing campaigns that deliver measurable results, and possess a keen understanding of the current trends in culture and communications. If you are a self-starter, passionate about art and eager to work in a fast-paced environment, then we encourage you to apply. A minimum of 2 years of work experience is preferred.
Key Responsibilities:
- Ideating and implementing initiatives that enhance the brand’s visibility and reputation in the art community and beyond.
- Developing website copy, stories, emailers, and social media posts that align with the brand’s voice and tone, and support its key messages and objectives. This includes working closely with cross-functional teams to ensure content is accurate, timely, and engaging.
- Maintaining the website and social media profiles to ensure they are up-to-date, accurate, and engaging. This includes monitoring user engagement, responding to inquiries, and generating regular reports on key metrics to identify areas for improvement.
- Managing PR and press relations, including drafting press releases, coordinating interviews, and liaising with journalists and influencers to secure media coverage. You will also be responsible for managing the fair’s presence at key industry events, such as press previews and media showcases.
- Assisting in the preparation and drafting of various press interviews, ensuring messaging is consistent, on-brand, and aligns with the fair’s key objectives.
- Maintaining the overall marketing budget, including managing vendor relationships, monitoring expenses, and identifying areas for cost savings or revenue generation. You will also be responsible for generating regular reports on budget performance, and making recommendations for adjustments as needed.
Requirements:
- Excellent command over English language is essential
- Confident, creative thinker and effective team player
- Strong administrative and organizational skills to manage day-to-day operations
- Excellent professional communication skills – written and verbal – to develop and execute marketing campaigns
- Knowledge of art, culture and creative industry to help support the fair’s marketing, content and communication activities
- Highly proactive work ethic and ability to work well under pressure and demanding deadlines
- Ability to undertake flexible work hours, including late nights and weekends
- Ability to understand and implement basic financial plans
- Knowledge of the Adobe software suite is preferred
Application Guidelines
- Apply with a cover letter stating your interest in the role, along with a résumé detailing past experience, and at least 2 educational and / or professional references
- The selection process includes a telephonic/virtual interview, a written assignment and an in-person interview in Delhi
- Send your application by email to careers@indiaartfair.in with the subject line: Application for Manager, Digital & Communications
Role Details
Full-time permanent position for immediate start in New Delhi
Application Deadline
30 November 2023
