Senior Manager, Exhibitor Relations
Job Type: Full Time, In-person
Immediate start, continuous contract (incl. 3 months’ probation)
Location: New Delhi
Reports to: Director, Exhibitor Relations
We are looking for a proactive, highly organised and people-oriented senior arts manager to be a strategic link driving our relationships with leading galleries, museums, and other arts organisations. The ideal candidate combines excellent professional communication skills with rigorous project management, deep familiarity with the South Asian arts ecosystem, and 6-8 years’ progressive experience of working within major arts organisations – galleries, museums, biennales, foundations, fairs.
Role Description: Managing the entire exhibitor life cycle from outreach and application to participation and onsite execution.
- Be one of the primary points of contact for regional and international arts organisations, managing all communications with white-glove service.
- Represent the fair at exhibition previews, gallery openings and such other art gatherings and events.
- Oversee the end-to-end exhibitor process, including outreach, applications, selection & review, booth allocations, curatorial conversations, digital portal access, onsite execution and post-fair debrief.
- Coordinate with Digi & Comms, VIP, Production and Finance teams to supervise exhibitor promotions, invoicing, guest invitations, booth layout designs and data management.
- Manage exhibitor coordination with official partners / vendors including Official Booth Fabricators and Official Fine Art Handling partners.
- Lead exhibitor liaising for all onsite elements including but not limited to move-in/move-out schedules, exhibitor booth & art content checks, exhibitor welcome, artwork movement & storage, VIP interactions, etc. with other IAF teams & vendors.\
- Nurture long-term relationships with arts organisations year-round, collecting feedback to continuously improve the exhibitor experience.
- Maintain accurate data architecture within the CRM system to track exhibitor histories, preferences, and documentation.
- Research South Asian and international art market, artists, galleries, and other arts institutions, and compile reports.
Application Guidelines:
- Send us your résumé with a 300 word cover letter and at least two educational and/or professional references to 𝘀𝗮𝘂𝗿𝗮𝗯𝗵@𝗶𝗻𝗱𝗶𝗮𝗮𝗿𝘁𝗳𝗮𝗶𝗿.𝗶𝗻
- Please mention clearly 𝗔𝗽𝗽𝗹𝗶𝗰𝗮𝘁𝗶𝗼𝗻 𝗳𝗼𝗿 𝗦𝗲𝗻𝗶𝗼𝗿 𝗠𝗮𝗻𝗮𝗴𝗲𝗿, 𝗘𝘅𝗵𝗶𝗯𝗶𝘁𝗼𝗿 𝗥𝗲𝗹𝗮𝘁𝗶𝗼𝗻𝘀 – [𝗬𝗼𝘂𝗿 𝗡𝗮𝗺𝗲] in the subject line of your email.
- Remuneration will be based on experience.
- Deadline: Rolling Basis
Manager/Junior Manager – Exhibitor Relations
- Contractual Timeline: Immediate start till 28th Feb 2027 (incl. 21 days probation)
- Full Time, In-person
- Location: New Delhi
We are looking for an energetic, highly organised and dynamic arts manager/junior manager with excellent communication skills, a graduate degree, and a minimum of 4 years’ experience of working within arts organisations and events to support and champion the incredible galleries and institutions joining us for IAF 2027.
Role Description:
- Researching South Asian and international art market, artists, galleries and other arts institutions and compile reports to support departmental activities.
- Assisting the Director and Senior Manager in content review and providing related intellectual, creative and logistical support.
- Assisting the Director and Senior Manager in curatorial and content conversations with participating galleries and artists.
- Managing and collating exhibitor registrations, applications and other exhibitor service forms, including related necessary follow-ups.
- Maintaining and regularly updating the India Art Fair Exhibitor Database through research, exhibitor registrations and other channels.
- Assisting Senior Manager in preparing all materials for dissemination of application decisions.
- Assisting in creation, review and finalisation of exhibitor related informational documents including but not limited to Exhibitor Manual, Exhibitor Shipping Information, Exhibitor Briefing Document, Hotels List, Travel Guide, relevant sections of the Visitor Guide, Fair Guide, etc.
- Managing the service form process for all exhibitors including collating, organising, and reporting all submitted operational and logistical forms and other Exhibitor data and lists.
- Assisting in managing a team of associate(s), junior assistants, interns and volunteers pre-fair and onsite.
- Be the IAF PoC for assigned exhibitors for all elements related to their participation, including but not limited to content, booth design, marketing & PR, logistics and operations, finance, etc.
- Responding to queries and disseminating information related to participation, application process and the fair in general.
- Liaising with exhibitors in coordination with other IAF departments for media promotions, finance and production related tasks.
- Liaising with exhibitors to resolve participation related curatorial, logistics, production and other queries and any similar matters.
- Assisting in managing all and any other pre-fair and onsite exhibitor servicing as part of the Exhibitor Relations team.
- Representing the fair at exhibition previews and such other social events and gatherings of the arts and the larger creative ecosystem.
- Assisting in managing the exhibitor accreditation and VIP invitations process online and onsite.
- Assisting Senior Manager and Manager, Exhibitor Relations in the Exhibitor Kitting process.
- Assisting the Senior Manager and other Exhibitor Relations team members onsite in quality checks for booth production and art content.
- Assisting in managing Exhibitor welcome / entry onsite under supervision of Senior Manager, Exhibitor Relations.
- Assisting in managing the Onsite Art Storage at the India Art Fair exhibition venue, including artwork movement in and out of it and related proper records.
- Coordinating and liaising among Exhibitors, IAF Production Team and Onsite Vendors as per requirements.
- Assisting Director and Senior Manager – Exhibitor Relations in the implementation of the departmental strategy.
- Assisting Exhibitor Relations Team (Director, Senior Managers and Managers) in all other departmental and institutional tasks when required.
- Ensuring smooth reporting & communication flow across department and teams onsite
Requirements:
- Excellent professional communication skills – written and verbal;
- Strong admin and organisation skills;
- Knowledge of and a network within the Indian visual arts ecosystem;
- 4-5 years’ experience of working within arts organisations;
- Good command over MS Office Suite and Google workspace (G suite), especially MS Excel and Google Sheets
- Proactive work ethic, creative thinker and efficient team worker;
- Confident and capable under pressure and demanding deadlines;
- Ability to undertake flexible work hours, including late nights and weekend work closer to IAF 2027
Application Guidelines:
- Send us your résumé with a 300 word cover letter and at least two educational and/or professional references to 𝗰𝗮𝗿𝗲𝗲𝗿𝘀@𝗶𝗻𝗱𝗶𝗮𝗮𝗿𝘁𝗳𝗮𝗶𝗿.𝗶𝗻
- Please mention clearly 𝗔𝗽𝗽𝗹𝗶𝗰𝗮𝘁𝗶𝗼𝗻 𝗳𝗼𝗿 [𝗝𝗼𝗯 𝗧𝗶𝘁𝗹𝗲] – [𝗬𝗼𝘂𝗿 𝗡𝗮𝗺𝗲] in the subject line of your email.
- Remuneration will be based on experience.
- Deadline: Rolling Basis
Manager/Junior Manager – Exhibitor Operations
- Contractual Timeline: immediate start till 28th Feb 2027 (incl. 21 days probation)
- Full Time, In-person
- Location: New Delhi
We are looking for an energetic, highly organised art operations manager/junior manager with excellent communication skills, a graduate degree, and a minimum of 4 years’ experience of working with and managing art events and exhibitions.
Role Description:
- Researching South Asian and international art market, artists, galleries and other arts institutions and compile reports to support departmental activities.
- Responding to queries and disseminating information related to participation, application process and the fair in general.
- Assisting in preparing allocations for dissemination of application decisions.
- Liaising with exhibitors in coordination with other IAF departments for production, operations and logistics related tasks and queries and any similar matters.
- Assisting in creation, review and finalisation of exhibitor related informational documents including but not limited to Exhibitor Manual, Exhibitor Shipping Information, Exhibitor Briefing Document, Hotels List, Travel Guide, relevant sections of the Visitor Guide, Fair Guide, etc.
- Managing the service form process for all exhibitors including collating, organising, and reporting all submitted operational and logistical forms and other Exhibitor data and lists.
- Assisting in liaising with exhibitors on their booth design and in logistics & production related query resolution in tandem with Official Booth Contractors & IAF Production Team.
- Managing the exhibitor accreditation processes in pre-fair and onsite.
- Assisting Senior Manager and Manager, Exhibitor Relations / Operations in the Exhibitor Kitting process.
- Assisting Exhibitor Relations team and Production team in quality checks onsite for booths, outdoor projects and related production elements.
- Ensuring compliance to exhibitor production timelines by vendors onsite (Official Booth Fabricators, AV Vendor, Fine Art Handler, etc.).
- Assisting in managing Exhibitor welcome / entry onsite under supervision of Senior Manager, Exhibitor Relations/Operations.
- Managing the Onsite Art Storage at the India Art Fair exhibition venue, including artwork movement in and out of it and related proper records.
- Managing the Exhibitor Lounge onsite including liaising with IAF Production team and IAF Partnerships team for smooth operations for all exhibitors and partners.
- Assisting in managing Exhibitor truck entry and takedown under supervision of Senior Manager, Exhibitor Operations and Senior Manager, Exhibitor Relations.
- Being PoC for pre-fair and onsite exhibitor logistics management for allocated areas/exhibitors in tandem with IAF Production team.
- Coordinating and liaising among Exhibitors, IAF Production Team and Onsite Vendors as per requirements.
- Assisting in managing all and any other pre-fair and onsite exhibitor servicing as part of the Exhibitor Relations team.
- Assisting in managing a team of junior assistants, interns and volunteers pre-fair and onsite.
- Assisting Exhibitor Relations Team (Director, Senior Managers and Managers) in all other departmental and organisational tasks when required.
- Assisting Director and Senior Manager – Exhibitor Operations in the implementation of the departmental strategy.
- Ensuring smooth reporting & communication flow across department and teams onsite.
Requirements:
- Excellent professional communication skills – written and verbal;
- Strong admin, organisation and operational skills;
- 4-5 years’ experience of managing art exhibitions and art events;
- Good command over MS Office Suite and Google workspace (G suite), especially MS Excel and Google Sheets
- Proactive work ethic, creative thinker and efficient team worker;
- Confident and capable under pressure and demanding deadlines;
- Ability to undertake flexible work hours, including late nights and weekend work closer to IAF 2027
Application Guidelines:
- Send us your résumé with a 300 word cover letter and at least two educational and/or professional references to 𝗰𝗮𝗿𝗲𝗲𝗿𝘀@𝗶𝗻𝗱𝗶𝗮𝗮𝗿𝘁𝗳𝗮𝗶𝗿.𝗶𝗻
- Please mention clearly 𝗔𝗽𝗽𝗹𝗶𝗰𝗮𝘁𝗶𝗼𝗻 𝗳𝗼𝗿 [𝗝𝗼𝗯 𝗧𝗶𝘁𝗹𝗲] – [𝗬𝗼𝘂𝗿 𝗡𝗮𝗺𝗲] in the subject line of your email.
- Remuneration will be based on experience.
- Deadline: Rolling Basis
Senior Associate, Exhibitor Relations
- Contractual Timeline: Immediate start till 28th Feb 2027 (incl. 14 days probation)
- Full Time, In-person
- Location: New Delhi
We are looking for an energetic, highly organised individual with excellent communication skills, a graduate degree, and a minimum of 2 years’ experience of working within arts organisations and events to support the Exhibitor Relations team in championing the galleries and institutions coming for IAF 2027.
Role Description:
- Researching South Asian and international art market, artists, galleries and other arts institutions and compile reports to support departmental activities.
- Be the IAF PoC for assigned exhibitors for all elements related to their participation, including but not limited to content, booth design, marketing & PR, logistics and operations, finance, etc.
- Managing and collating exhibitor registrations, applications and other exhibitor service forms, including related necessary follow-ups.
- Responding to queries and disseminating information related to participation, application process and the fair in general.
- Assisting the Director, Senior Manager and Manager in content review and providing related intellectual, creative and logistical support.
- Assisting the Director, Senior Manager and Manager in curatorial and content conversations with participating galleries and artists.
- Assisting in maintaining and regularly updating the India Art Fair Exhibitor Database through research, exhibitor registrations and other channels.
- Assisting Senior Manager and Manager in preparing all materials for dissemination of application decisions.
- Assisting in liaising with exhibitors in coordination with other IAF departments for media promotions, finance and production related tasks.
- Assisting in liaising with exhibitors to resolve participation related curatorial, logistics, production and other queries and any similar matters.
- Assisting in creation, review and finalisation of exhibitor related informational documents including but not limited to Exhibitor Manual, Exhibitor Shipping Information, Exhibitor Briefing Document, Hotels List, Travel Guide, relevant sections of the Visitor Guide, Fair Guide, etc.
- Assisting in managing the service form process trackers for all exhibitors including collating, organising, and reporting all submitted operational and logistical forms and other Exhibitor data and lists.
- Assisting in managing the exhibitor accreditation and vip invitations process online and onsite.
- Assisting Senior Manager and Manager, Exhibitor Relations in the Exhibitor Kitting process.
- Assisting the Senior Manager and other Exhibitor Relations team members onsite in quality checks for booth production and art content.
- Assisting in managing Exhibitor welcome / entry onsite under supervision of Senior Manager, Exhibitor Relations.
- Coordinating and liaising among Exhibitors, IAF Production Team and Onsite Vendors as per requirements.
- Assisting in managing all and any other pre-fair and onsite exhibitor servicing as part of the Exhibitor Relations team.
- Assisting in managing a team of associate(s), junior assistants, interns and volunteers pre-fair and onsite.
- Assisting Director and Senior Manager – Exhibitor Relations in the implementation of the departmental strategy.
- Assisting Director and Senior Manager – Exhibitor Relations with email drafting, taking meeting notes, scheduling calendar, etc and other admin tasks.
- Assisting Exhibitor Relations Team (Director, Senior Managers and Managers) in all other departmental and institutional tasks when required.
- Ensuring smooth reporting & communication flow across department and teams onsite
Requirements:
- Excellent professional communication skills – written and verbal;
- Strong admin, organisation and operational skills;
- 2 years’ experience of working within arts organisations;
- Good command over MS Office Suite and Google workspace (G suite), especially MS Excel and Google Sheets
- Proactive work ethic, creative thinker and efficient team worker;
- Confident and capable under pressure and demanding deadlines;bility to undertake flexible work hours, including late nights and weekend work closer to IAF 2027
Application Guidelines:
- Send us your résumé with a 300 word cover letter and at least two educational and/or professional references to 𝗰𝗮𝗿𝗲𝗲𝗿𝘀@𝗶𝗻𝗱𝗶𝗮𝗮𝗿𝘁𝗳𝗮𝗶𝗿.𝗶𝗻
- Please mention clearly 𝗔𝗽𝗽𝗹𝗶𝗰𝗮𝘁𝗶𝗼𝗻 𝗳𝗼𝗿 [𝗝𝗼𝗯 𝗧𝗶𝘁𝗹𝗲] – [𝗬𝗼𝘂𝗿 𝗡𝗮𝗺𝗲] in the subject line of your email.
- Remuneration will be based on experience.
- Deadline: Rolling Basis
