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Noelle Kadar Studios

Assistant Manager / Administrative Assistant

Deadline: 31/07/2024

Contact: Noelle Kadar -

Noelle Kadar Studios is looking for an Assistant Manager / Administrative Assistant to be responsible for maintaining the gallery space, coordinating exhibitions with upper management, and ensuring smooth running of the art space. The candidate will also have the opportunity to contribute to audience development and stakeholder relationships, art research, programming and offer curatorial / events / performances assistance, and other programming related activities. Role responsibilities include managing the schedules of the Director and the programming calendar.

Key Roles / Responsibilities

Strategic Input:

  • Support the Company Director in managing projects, marketing, and business strategy
  • Stay informed of industry developments, key cultural leaders, and other sector-related events
  • Keep in touch with global movements in arts and culture marketing

Project Management:

  • Lead key projects and teams
  • Create project plans, timelines and reporting processes and other tools for project management • Develop regular reports for internal stakeholders
  • Handle and oversee shipping and storage for exhibitions


  • Plan and execute digital marketing, including SEO/SEM, marketing database, email, social media campaigns and social media presence for the company and associated pages/offerings
  • Optimise marketing automation
  • Maintain ongoing promotion and advertising of the gallery
  • Brainstorm new and creative growth strategies
  • Grow new leads, including marketing-qualified leads, by converting site traffic through calls-to-action, landing pages, and lead generation content (including offers)
  • Identify trends and insights, and optimize spend and performance based on the insights
  • Manage press relations and engagement


  • Build, manage and grow relationships with key outreach partners
  • Develop and deploy outreach plans periodically

Client Management:

  • Take ownership of client conversations and reporting, deliverables, and communications with clients

Team Management:

  • Manage team time and resources across projects
  • Support and encourage team upskilling and oversee project delivery

Essential Qualifications

  • A background in contemporary art and art history with a gallery and/ or marketing background is helpful
  • Excellent oral and written communication skills in English
  • Excellent oral communication skills in Hindi
  • Good writing skills, and an understanding of how to approach diverse stakeholders
  • Excellent management skills
  • Ability to report regularly, and organizational upskilling
  • Ability to work effectively, both independently and as part of a team
  • Good conflict management skills

Essential Experience 

  • At least 1 combined years of experience with gallery Management, project management and /or marketing
  • Prior experience in working for a structured company
  • Prior experience in working in the arts and culture sector
  • Familiarity with project management tools like Asana, Slack, Trello etc., and with digital advertising platforms, social media marketing tools and mass mailing software is ideal.

Key Personal Attributes & Skills

  • Competency using IT systems, particularly Microsoft Excel, Word, and PowerPoint
  • An effective team worker who shows initiative and takes ownership of the role
  • Good time management skills with a proven ability to meet deadlines
    and work under pressure
  • Strong attention to detail and good observation skills
  • Team management skills
  • Excellent communication skills

Working Days 
6 day work week (Tuesday – Sunday)